a) The information C&S gathers about you;
b) How C&S uses and with whom it shares the information gathered;
c) Your ability to opt-out of future communication as a result of information gathered via its websites; and
d) How you can update, correct or delete your information.
Information C&S Gathers About You:
Personal or Private Information
C&S does not collect any personal or private information from you, as a visitor to a C&S website, unless you explicitly and intentionally provide it. Under no circumstances does C&S collect any personal or private data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, or sex life. If you are simply browsing a C&S website, then C&S does not gather any personal or private information about you. When C&S requests information about you, only such information as you provide voluntarily will be collected by the website.
There are five (5) ways, described below, by which you may explicitly and intentionally provide C&S with, and consent to its collection of, certain personal or private information:
- Email Request for Information Sent to C&S – C&S encourages visitors to its websites to contact C&S regarding information viewed on the websites. C&S uses links throughout its websites to afford you the opportunity to contact us via email. Please note that C&S’s services are provided under contract or agreement only. Although every effort will be made to respond to your inquiry, an inquiry to any of the C&S companies does not constitute a contract or agreement for any service or product that any of the C&S companies may or may not provide.
- Article Forwarding Service – Some of our websites may offer you the ability to email articles to a friend or colleague, including your comments along with the articles. Each of these transactions is recorded, and both the sender’s and recipient’s email addresses are preserved and analyzed as your protection that third parties do not abuse this service. This information is not used for direct solicitation of either party.
- On-line surveys – C&S occasionally posts surveys of interest to specific markets served by the C&S companies. Participants will be provided with the opportunity to receive the results upon completion of the survey. C&S collects participants’ names, companies, addresses, phone numbers, and email addresses for the purposes of (a) maintaining survey integrity; (b) clarifying answers to survey questions; and (c) transmitting the results of the survey. C&S also collects the answers to the survey. Survey results are aggregated and reported as statistical data only. C&S does not reveal the names of participants or specific responses (except as representative responses that are not attributed to any specific individual or entity).
- On-line Seminar Enrollment – C&S sponsors and participates in information exchanges, seminars, and professional meetings throughout the year. C&S’s websites may afford you the opportunity to enroll in these activities by completing an on-line form. C&S may request your name, address, telephone number, and email address in connection with your enrollment. C&S will share this information only with other listed sponsors of the event and to facilitate the logistics of the event.C&S actively discourages vendors associated with its events from soliciting participants for other purposes, but cannot expressly prevent them from doing so. If you feel that you have been unreasonably solicited as a result of your participation in a C&S event, please contact firstname.lastname@example.org. C&S welcomes such information and uses it in the preparation of future events.
Other services, which include managed website access, may require the use of user names and passwords for the purpose of restricting access to controlled areas of C&S’ websites.
Statistical Information About Your Visit:
When you visit a C&S website, C&S’s computers may automatically collect statistics about your visit. This information does not identify you personally; rather, it tracks the activity on C&S’s websites by Internet Protocol (IP) address. C&S uses Google Analytics to provide statistical data. C&S may use this information to learn how many people visit C&S’s websites; which web pages were visited most often; and which browsers people use. C&S uses these statistics about your visit for aggregation purposes only to help improve the performance of its websites.
For more information about how Google uses information from C&S’s website, please visit https://policies.google.com/technologies/partner-sites
“Do Not Track” Disclosure:
C&S does not acknowledge visitors’ “Do Not Track” (DNT) settings. C&S does not track its clients and customers over time or across third-party websites. Some third-party sites used by C&S’s website, such as Google Analytics, may keep track of your browsing activities across websites.
C&S uses “cookies” only in password-protected portions of its websites, and only to identify users while they maintain an active session on their browser. A “cookie” is a piece of information that the website sends to your browser, which then stores this information on your system. If you choose not to accept a cookie, then you will still be able to use the public (non-password protected) portion of a C&S website, but your ability to post and forward information, if such features exist on the website, may be limited.
How C&S May Use Personal or Private Information:
C&S does not share any information it receives from its communication with website visitors with any third-party entity, nor does C&S use such information for any purpose not explicitly granted by the visitor supplying the information.
a) Send you responses and updates of information you have requested from a C&S website;
b) Facilitate the support, renewal, and purchase of C&S’s services;
c) Validate your identity (if you are accessing managed sections of a website);
d) Disclose all information that C&S has obtained from you to a duly authorized local, state, or federal agency, as required by law;
e) Request your participation in surveys, based upon information you have provided to C&S and only with your permission to request such participation. Each communication will include the ability for you to decline further inquiries; and/or
f) Consider an applicant’s qualifications for a posted job opening.
Opting-out of Future Communication:
To opt-out of receiving future communication as a result of information gathered via this website, send an email to email@example.com. Please specify “Opt-Out” in the subject line of your email. C&S will endeavor to process your request within three (3) business days. We will remove your email address from our contact list. Please note that opting-out will cover all communication from C&S, including information you may have requested from C&S and job applicant notifications.
Visitor Acceptance of these Terms:
This Notice informs employees of the categories of personal information we collect from them, the categories of sources of personal information collected, and the business or commercial purposes for which C&S will use the personal information.
Personal Information C&S Collects
We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household (“personal information”). In particular, we may collect, and within the past twelve (12) months we may have collected, the following categories of personal information from the sources identified below in connection with an employee’s application for employment, employment consideration, employment, or termination of employment:
|A. Identifiers||Real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol (IP) address, email address, account name, Social Security number, driver’s license or state identification card number, passport number, or other similar identifiers.||Yes|
|B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e))
Name, signature, Social Security number, address, telephone number, fax number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, bank account number, credit card number, debit card number, or any other financial information, physical illness, mental illness or disabilities.
|C. Protected classification characteristics under California or federal law||
Age, ethnicity, national origin, citizenship, religion or creed, marital status, physical illness, mental illness or disabilities, gender, military or veteran status.
|D. Commercial information||
Records of personal property, products, or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.
|E. Biometric Information||
Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns and sleep, health, or exercise data.
|F. Internet or other similar network activity||
Access history and information on your interaction with our website or network related to your use of any C&S device, network, or other information resource.
|G. Geolocation data||
Physical location or movement in company vehicles.
|H. Sensory data||
Audio, electronic, visual, thermal, olfactory, or similar information such as CCTV footage, photographs, and call recordings or other audio recordings, such as of meetings or webinars.
|I. Professional or employment-related information||
Current or past employer, job history, or performance evaluations.
|J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99))
Education level, schools attended, grades, transcripts, class lists, student identification codes, student financial information, or student disciplinary records to the extent necessary for tuition reimbursement.
|K. Inferences drawn from other personal information.||
Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
Personal information does not include:
- Publicly available information lawfully made available from government records
- Information not within the scope of the CCPA and/or the CPRA, such as:
- Health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data
- Personal information covered by certain sector-specific laws, including the Fair Credit Reporting Act (FCRA), the Gramm-Leach-Bliley Act (GLBA), the California Financial Information Privacy Act (FIPA), and the Driver’s Privacy Protection Act of 1994.
Categories of Sources from which Personal Information was Collected
C&S may collect personal information from employees when, for example, they fill out an employment application with our contracted third party (currently, UKG Pro®), or complete onboarding documents; or file a claim for benefits; or from former employees, placement firms, or referral sources; or from your transactions with C&S. C&S also collects personal information from third parties as permitted by law, such as from service providers, background check providers, Employment Eligibility Verification Services (U.S. Citizenship and Immigration Services), certification or licensure governing bodies, and motor vehicle record providers.
Business or Commercial Purpose for which C&S Collected Personal Information
Below are examples of the reasons for which C&S, or a third party contracted by C&S, such as UKG Pro®, may use or disclose the personal information it collects, depending upon whether you are an applicant for employment with C&S or are a director, officer, or current or former C&S employee or a contractor of C&S.
- Identifying candidates, including by working with external recruiters or job placement entities
- Scheduling and conducting interviews
- Making decisions about your recruitment or employment
- Extending offers of employment, negotiating the terms of such offers, and communicating those terms
- Determining the terms of your employment
- Checking whether you are legally eligible to work for C&S
- Maintaining and administering your employment records
- Administering your employee benefits
- Paying you, and making applicable or required deductions from your pay
- Managing absences and leaves
- Complying with employment-related laws and regulations, including health and safety laws and regulations
- Managing your performance, conducting performance reviews, and making pay decisions
- Complying with security and other mandatory policies for office access
- Contacting you in the event of an emergency
- Monitoring compliance with equal opportunity laws and regulations applicable to C&S
- Satisfying, or assisting you in satisfying, education, training, and development requirements
- Providing information to relevant external third parties, including governmental authorities, for tax, social security, and other purposes, as legally required
- Assessing qualifications for a particular job or task, including decisions about promotions or bonuses
- Using internal and external training promotional presentations and publications
- Setting up and maintaining accounts and subscriptions with third parties who provide informational or communication services
- Making decisions about your continued employment
- Gathering evidence for possible investigations or disciplinary matters
- Dealing with legal or regulatory disputes or investigations involving you, you work, or other C&S employees, contractors, or customers, including accidents at work, potential or actual negligence claims, and professional discipline matters
- Preventing fraud
- Monitoring the use of C&S’s information and communication systems to insure compliance with our information technology (IT) and records management policies
- Ensuring network and information security, including preventing unauthorized access to our computer and electronic communications systems and preventing the installation or distribution of malware
- Managing and planning our businesses, including accounting, auditing, and insuring
- Planning or reviewing options for the operation or management of C&S
- Keeping records required by laws or regulations
- Conducting data analyses to review and understand better employee retention and attrition rates
- Providing employment references
- Providing proof of employment
- Administering claims for benefits, including leaves, and complying with employment and other laws to carry out obligations or exercise special rights in the field of employment or social security law
- Communicating with you
- Informing you of job opportunities and evaluating your suitability for a job
- As necessary or appropriate to protect the rights, property, or safety of C&S, our clients and customers, or others, by securing our offices, premises, and physical assets, including through the use of electronic access systems and video monitoring
- To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations
- As described to you when collecting your personal information or as otherwise set forth in the CCPA or the CPRA
- To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of C&S’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by C&S is among the assets transferred
We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.
Categories of Third Parties with whom C&S may Share Personal Information
We may share your personal information with a third party in connection with the operation of C&S’s businesses or the performance of C&S’s services, as permitted or required by applicable law or regulation. For example, we work with third parties who provide services to us, or who work with us to develop, operate, deliver, maintain, improve, enhance, and protect our businesses and services and operations. These third parties may include, but are not limited to, the following:
- Website hosting or IT consulting services providers
- Data analysis service providers
- Legal services providers
- Accounting services providers
- Insurance providers
- Administrative services providers
- Application service providers
- Security services providers
- Employee benefits providers and consultants
- Occupational health and safety providers
- Travel services providers
- Telecommunications and messaging services
- Third parties to whom you or your agents authorize us to disclose your personal information
We may also disclose your personal information for other purposes permitted or required by law, such as to comply with applicable laws and regulations; respond to governmental inquiries and requests; and comply with valid legal or administrative processes.
C&S does not sell any personal information to third parties.
Changes to this Notice
C&S reserves the right to update this Notice at any time. When C&S does so, it will notify you by email or by a posting on the C&S website homepage.
Questions/Comments About this Notice
If you have any questions or comments about this Notice or the ways in which C&S collects and/or uses your personal information, please contact C&S via email sent to firstname.lastname@example.org. Please specify “California Privacy Notice” in the subject line of your email. You may also telephone C&S at (315) 455-2000 or write to us at C & S Companies, 499 Col. Eileen Collins Blvd., Syracuse, NY 13212-3930. Click here to return to the C&S website homepage